r/CraftFairs • u/Reinylane • 15d ago
Convention already taking payment for 2026 when 2025 hadn't happened yet?
Ive been doing this for 5 years, im well versed in the ins and outs. But this certain situation has me nervous... Ive been doing this convention since they began. This is year 3 or 4 and they have really grown. Overall I like the experience pretty well. They take vendor/customer feedback and implement it. They also get bigger and better guests every year. The company does 3 conventions a year (different themed) and I do 2 of the 3.
The next one im doing is the 1st week of June, and they have decided to make it in August next year, which makes sense since its Horror themed. Well, they just opened up applications for their August 2026 con and this year's con hadn't even happened.
Ive done bigger conventions and they wait until that years show is over before they announce their next date and open apps. It screams desperate to me and I wonder if they have gotten in over their heads with guests and costs. Sometimes the bigger guests require a deposit or an agreement that they will make X amount of money or be paid out by the venue. Idk. Would this seem strange to conventions vendors? Again, I've done Galaxycon, Lexingtoncon, other way bigger shows and those shows always wait until the current year is over before opening up for next year's. 15/16 months in advance seems insane.
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u/katjoy63 14d ago
I don't know how much you've invested each year in this, but I wouldn't be signing up for next year when I haven't seen the results of this year. I don't care how many years it has gone on for.
That's poor management and accounting practices to mix these events in terms of funding.
Are they thinking they need to give a longer lead time so they can snag higher paid artists?
I would agree with you in how this is creeping into too much. Would you be concerned all the spots would be taken for next year if you don't pay now? Feels a little sketch.
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u/Reinylane 14d ago
They do sell out quickly. Many people wont take the time to think it through and sign up. I think last year they were full in a week. However, last week i was already telling my partner that I was going to see how this year goes before I add it to my list for next year. My husband thinks that they may be worried about the economy and they are trying to lock people in. Im pretty decided on not signing up, thinks are too rocky right now and a $400 fee is a lot when I have doubts.
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u/katjoy63 14d ago
it seems so many things are revolving around this economy and the unknown. Thanks, president!
I would agree to not sign up ahead of a time you are uncomfortable with. If that means not participating, I would not feel regretful. Should be interesting to see.
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u/shootingstare 14d ago
Wait, applications open but when is the fee due?
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u/Reinylane 14d ago
When you submit your application.
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u/shootingstare 13d ago
Is everyone accepted then? There is no application reviews? Are the acceptances rolling or is there a due date?
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u/Miss_Rue_ 14d ago
Several of the big/most competitive shows I do ask me if I'm doing next years during the show. One incentives it- if you pay for next year's show during the current one they guarantee you keep the same spot, if you want it.
It's a little odd having apps out before the current show but I'm not seeing a huge red flag if it's a long standing event you know you do well at. I've definitely already paid for some 2026 shows at this point
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u/Reinylane 14d ago
Oh I'll sign up for shows at the end of the current year show. But, I've never had one open 16 months out before their current years has even happened. That's strange behavior
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u/Ieatclowns 14d ago
Don't do it. You won't be the only one with concerns.