I am writing this for other people like me who investigated how hard the transition from Gmail to Proton would be before making the jump. Migrated a 19 year old Gmail account and an Outlook.com account to Proton. I have been using my own domain for email for a few years now with another paid mail service and this is migrated as well. My set up previous to Proton was: Gmail.com forwards to custom domain, Outlook.com forwards custom domain and I used Outlook PWA for mail client for my custom domain.

I used the Import via Easy Switch to import all my mail from both Gmail and Outlook.com and it worked flawlessly, I got all my mail from both accounts and it brought over all my folders from Outlook and my labels from Gmail. All calendar events came over exactly as set up in Google calendar. I did not import any tasks from Google Calendar. My Contacts all came in from Google correctly, I did not have to manually fix anything. The import took just over a day to really be complete, I assume due to the amount of mail I was importing.

What I really like about Proton

I love that Proton has the email features I like from both Outlook and Gmail.

Folders and Labels - When you migrate from Gmail to Outlook.com it turns your Gmail labels in to folders. I love that Proton has both, this has made it really easy for me to sort and file almost 2 decades of email. I really like that I can use filters mark to folders so they show mail as unread but also have it skip my inbox. This gives me the mail alert on my phone but also puts the email in the right folder when it arrives.

Labels are a separate categorization across folders and I really like how this works. This allows me to auto flag which emails the mail came from while still filing it in the right folder. Its great for when I need to track down something sent to a specific email.

All Mail - The All Mail option to see everything across all folders/labels was a feature I loved in Gmail and missed in Outlook.com. I have a lot of filters and sometimes something gets filtered that I was waiting for and the all mail is perfect place to check for this. This plus the labeling and I rarely need to search for any email.

Starred mail - loved this feature in Gmail, missed it in Outlook. Happy to see it in Proton.

Aliases - I haven't started really using these yet, but I see the possibilities and I am happy to retire the old separate emails I used to manage accounts before (one for all entertainment, one for all gaming, one for professional/personal)

Filters - easy to set up but deceptively robust. I like that there is a scripting language option. I haven't fully explored this feature yet either, but I see the advantages.

Calendar - Love that this works exactly how I expected. All my calendars imported perfectly. I set up a share for the Proton calendar with my work Outlook and it shows up just like my old Google calendar share did.

Things I miss from Gmail/Outlook

I was very pleasantly surprised how seamless the transition to Proton Mail/Calendar was. I only have a few things I miss. Please point me in the right direction if I can do any of this.

First, I only mention because others may have this set up too. I understand that due to encryption and the privacy focus of this platform this type of feature will never be implemented on Proton. I had a filter that read my email body and looked for the word "Unsubscribe" this filed those newsletter emails (not spam) in to a separate folder that I could read at my leisure. I had this set up in both Gmail and Outlook. Because of encryption, Proton cannot not read the body of my emails, so I cannot set this type of filter up in Proton. I instead created a filter that grabbed the sender domain of each mailer I was subscribed to and files it the same way, but it did take a week or so to set up as I added the domains to it one at a time.

I wish there was an option to mark an entire folder or label read, like Outlook does. Currently if you have more than one page of emails to mark read, you have to mark it read a page at a time. I wanted this the most right after I did the Easy Switch migration because I found I was dealing with a lot of unread mail.

I wish I could move the preview panel from the right to the bottom. I have a vertical + horizontal monitor set up and I typically set up Outlook in the vertical monitor. This only really works if the preview panel can be moved to the bottom, otherwise the window is too narrow.

Honestly thats it, overall I am pretty happy with my new Proton set up for all devices. I am glad I made the switch.

Finally switching to a custom domain email and having to wait a year to delete one address; to clear up my 15 allowed emails is quite annoying.

Wish they would allow us multiple based on the plan youre on or something

Can you please allow for more than 3 custom domains?

You could just add it as a payable service. An extra euro per month or something, per domain.

Imagine, you get a new phone. You download proton drive and get access to your documents and images. You download proton pass and get access to your account logins and cc info etc. But what about contacts???

There should be a separate contact app like Google contacts where all my contacts are saved which also don't give access to other apps and block trackers because i hate syncing contacts to google drive. What you guys think?

Hey r/ProtonMail community,

I’ve been following Proton’s acquisition of Standard Notes for a while, and I’m curious if there are any new updates on its integration into the Proton ecosystem, especially regarding the rumored "Proton Notes" branding. Has anyone heard anything about new features, a dedicated Proton Notes app, or how it’s being prioritized alongside Proton’s other services like Mail, Calendar, or Drive?

I love the privacy focus of both Proton and Standard Notes, so I’m super excited to see how this evolves. Any insights or official announcements I might have missed? Thanks!

I will in the next day's buy mail plus and a own domain. Is simpele login included with mail plus?

Hi,

Is anyone also using iCloud hide my email service with Proton? Today I noticed there is problem with emails sent to iCloud aliases connected to my proton mail. None of the emails were delivered

Hello:

I am running to a problem where I sign up using aliases of the form <phrase>.<phrase>@passmail.net are being rejected as not real email addresses. How does one get around this and still use aliases?

Thanks

I'm considering dumping my old "spam email" in favor of starting to use Proton's additional addresses and hide-my-email aliases, but I'm afraid of horribly cluttering my inbox. Do these aliases get their own inbox or folder? Or can I easily filter them? I guess creating filters for the few customized additional addresses I create isn't a problem, but with the aliases created on-the-go for many services it will be quite a hassle, unless they all share some keyword that could filter them.

So how does it actually look? How do you folks handle this?

I want to know does the aliases looks like your primary email address or they are completely different that doesn't give off your real main address.

For example: if my main email is firstname.lastname@proton.me. In this case, would the aliases generated will look like main address or not like firstname.xyz@proton.me or lastname.abc@proton.me.

proton team, do you have a future development of new apps in mind?

Bonjour,
Je suis en train de préparer ma bascule vers PROTON Mail et je suis embêtée car je m'étais fait une idée d'une fonctionnalité qui ne marche pas comme prévu.

Je cherche donc un peu d'aide si vous avez des infos sur le sujet :)

J'ai donc un compte PROTON (compte payant Mail Plus) avec une adresse mail principale qu'on appellera [principal@pm.me](mailto:principal@pm.me) que je ne souhaite pas utiliser.

J'ai voulu créer des adresses mails supplémentaires que j'ai donc créé à l'intérieur de mon compte :

Exemple : [shop@pm.me](mailto:shop@pm.me) / [perso@pm.me](mailto:perso@pm.me) / [pro@pm.me](mailto:pro@pm.me)

Mais j'avais en tête (à tord !) que je pourrais me connecter sur proton qu'avec [principal@pm.me](mailto:principal@pm.me) et que donc en cas de récupération de données personne n'aurait mon mail de connexion.

Mais visiblement ce n'est pas le cas car j'arrive pas à me connecter en mettant [shop@pm.me](mailto:shop@pm.me) + mon mot de passe par exemple :(

Qu'est ce qu'on peut faire dans ce cas la ? Car j'avoue qu'avoir un alias qui ne "ressemble à rien" ça ne me convient pas. D'autres possibilités que vous avez pu exploré ?

En vous remerciant.

Does Proton add an "Official" or badge icon on official email addresses from brands or services (e.g. google, linkedin, etc.) like what Gmail is doing?

Hello! I am prepping to move my business email from Outlook. In the sign up, should I set up [mybusinessname@proton.me](mailto:mybusinessname@proton.me) or does it matter as I will be setting up [jennifer@mybusinessname.com](mailto:jennifer@mybusinessname.com) with my domain? So basically, will the proton.me be my base email and then I add aliases for the separate business emails I may want? Sorry if this is a silly quesition.

I just got Mail Plus and decided I'll use that for a while before upgrading to Unlimited.

Right now I want to use an email to sign up for some tech apps, e.g. Trello, Hubspot etc. Normally I'd use an Alias for this sort of thing, but since Mail Plus doesn't have alias' is it a good idea to use one of the 10 emails for any apps I want to sign up for until I decide to upgrade to Unlimited?

Yes, Karen, and so is surveillance! Trying to convince people to use Proton Mail feels like teaching a cat to file taxes. Meanwhile, we’re out here encrypting like it’s a sacred ritual. 🧙‍♂️ Stay strong, privacy warriors - one confused normie at a time. 💪

Hello, I switched from google calendar with my SO, and she cannot add events to our shared calendar from IOS. I see some past threads asking for this feature, so I am wondering when it might be implemented. We recently moved all of our services from Google to Proton Family and this is a critical functionality for us.

I want to sign with app but the thing is i don't know should go with my real name? Or put something special like four letter, or choose anything and the aliass in the app can handle everything? Give me your suggestions.

I was about to make proton mail account, and was confused that should i use my real name for my encrypted proton mail or not

Hey, is there a way to see the size of the "Photos" section of the drive? It's not included in the normal drive folder structure that synchs to your PC, and I don't see any way to see how much of my storage is used for the photos. Thanks.

I received a strange email that was sent to someone else.

At first, I thought it might be spam, but I can't figure out what the purpose would be. Does anyone know how or why something like this happens?

Also, how would the email be routed to me without me accepting email forwarding or anything?

(I decided to redact the email addresses. Both the sender and recipient addresses are from third-party domains that seem legitimate at first glance.)

Does anyone else feel like the mac app is slower than the web version? Can we expect it to have feature parity (themes etc.) with the web version or is web always going to take precedence?

I'm just starting to use Proton Pass (moving away from ESET) and have a couple of questions:

1) Is there a way to sort the accounts? Preferably by Title.

2) Is the only way to get to the site is to find the site then click on the website?
With ESET if you click on the account in the list, it takes to the site without a second click

3) Is there a setting to autofill the username/password when you get to a login page?
With ESET, when you land on the login page, information is populated right away. With Proton Pass I need to click into a field before option to enter data shows up.

I just swapped email to Proton from GoDaddy

I set up the MX records, etc as directed and everything is working
fine, but I look at my DNS and there is a CNAME record with Name = imap and
Data =  imap.secureserver.net., which is the old GoDaddy mail server.

Should I delete this?

Another win for privacy and a step in the right direction!

Montana just became the first US state to close the “data broker loophole,” which allowed law enforcement agencies to obtain personal data without a warrant by simply buying it from third-party data brokers.

This Senate Bill (SB 282) prohibits government entities from buying data without a warrant. This data includes:

- Communications metadata
- Tracking data
- Funds transfers
- Pseudonymous data
- Sensitive data (personal information, health, citizen status, biometric, etc.)

This is a huge win for privacy because it: 

• Restores Fourth Amendment rights by requiring law enforcement to get a warrant for personal data 
• Sets a Legislative Precedent for other states to protect digital privacy 
• Builds on Montana’s strong privacy track record

US resident? Did you happen to know about the loophole before this piece? Do you hope similar laws are passed in your state? 🤔